Approved 9/18/14
_______________________
_______________________
_______________________
______________________

September 18, 2014

TO: UWRF Colleagues

RE: Off-Campus, 
University-Sanctioned 
Event

FROM: Steve Kelm, 
Department of Animal 
and Food Science

The Animal and Food 
Science Department is 
sponsoring an off-
campus activity and a 
student in your course 
might miss class time.  
The offices of the 
Provost and the 
Associate Vice 
Chancellor of Academic 
Affairs require that 
students provide this 
notice to you no later 
than one week prior to 
their scheduled 
activity to be in 
compliance with 
appropriate policies.  
Your consideration in 
allowing them to 
complete course 
assignments and work in 
compliance with these 
university’s policies* 
is appreciated.  Thank 
you for your support 
and cooperation.  
Additional details are 
below.

Dates & Times 
(“activities should not 
be scheduled during the 
final exam period or 
one week prior to final 
examinations”): Sunday, 
9/28 (6:00 AM) until 
Tuesday, 9/30 (10:00 
PM)

Activity: 
Intercollegiate Dairy 
Cattle Judging Contest 
(Madison, WI)

Academic Rationale for 
Absence: Students have 
participated in dairy 
cattle and livestock 
evaluation contests for 
decades.  Such contests 
require evaluation 
skills of conformation 
traits in dairy cattle 
and oral speaking 
skills as students must 
defend their decisions 
via persuasive speeches 
to the official judge 
for each class. 

Faculty Contact 
Information:  

1.	Campus Address:  
245 Ag Science
2.	Office Phone 
Number:  425-3704
3.	Email: 
[log in to unmask] 

Participating Students: 
Please provide a list 
of the students who are 
participating in this 
activity:

1.	Tim Borgardt
2.	Joshua Butler
3.	Matt Linehan
4.	Maria Pieper


Submit this completed 
form to 
[log in to unmask] for 
consideration by the 
office of the associate 
vice chancellor for 
academic affairs.

8.2.11 University 
Sponsored Off-campus 
Activities and Field 
Trips: Students will 
not be penalized for 
missing class in order 
to participate in 
University sanctioned 
events. If class 
attendance is a 
requirement, missing a 
class in order to 
participate in a 
University-sanctioned 
event will not be 
counted as an absence. 
Such absences do not 
relieve the students of 
any of their class 
responsibilities (e.g., 
homework, exams, 
lecture notes, etc.). 
Students are 
responsible for 
completing course 
requirements that are 
due on the dates of 
University-sanctioned 
events per prior 
agreement with the 
instructor. A 
University-sanctioned 
event is defined to be 
any extracurricular 
event (e.g., 
educational field trips 
or conferences, 
theatrical 
performances, 
intercollegiate 
athletic contests, 
musical performance or 
tours, etc.) as 
approved by the Provost 
and Vice Chancellor for 
Academic Affairs.
http://www.uwrf.edu/Fac
ultySenate/Handbook/Cha
pter8/