Approved 11/10/2014
______________________

November 10, 2014

TO: UWRF Colleagues

RE: Off-Campus, 
University-Sanctioned 
Event

FROM: Matthew Ebner, 
Health & Human 
Performance

The Health & Human 
Performance Department 
is sponsoring an off-
campus activity and a 
student in your course 
might miss class time.  
The offices of the 
Provost and the 
Associate Vice 
Chancellor of Academic 
Affairs require that 
students provide this 
notice to you no later 
than one week prior to 
their scheduled 
activity to be in 
compliance with 
appropriate policies.  
Your consideration in 
allowing them to 
complete course 
assignments and work in 
compliance with these 
university’s policies* 
is appreciated.  Thank 
you for your support 
and cooperation.  
Additional details are 
below.

Dates & Times 
(“activities should not 
be scheduled during the 
final exam period or 
one week prior to final 
examinations”): 
Students will Depart at 
9:00 AM on Wednesday, 
December 3rd. Students 
will return 
approximately 1:00 PM 
on Wednesday, December 
3rd. 

Activity: Field trip to 
Vertical Endeavors, 
located in St. Paul, MN

Academic Rationale for 
Absence: This trip is 
meant to expand the 
rock climbing knowledge 
and skills of the 
students. Additionally, 
it will introduce the 
students to rock 
climbing opportunities 
beyond those available 
at UWRF. This activity 
cannot be performed on 
weekends due to the 
instructors required 
obligations to the 
Athletic Department, as 
well as significantly 
increased costs 
associated with the 
trip on weekends. The 
period the students 
will be absent for 
lines up when class is 
normally held, so the 
effect on other classes 
should be minimal.    

Faculty Contact 
Information:  

1.Campus Address:  123A 
Hagestad Hall
2.Office Phone Number:  
425-3138
3.Email: 
[log in to unmask] 

Participating Students: 
Please provide a list 
of the students who are 
participating in this 
activity:

1.David Bezat
2.Greg Brown
3.Dena DuCharme
4.Olivia Giese
5.Kyle Glowa
6.Elijah Kelley
7.Bobbi Kelling
8.Mao Khang
9.Breanna Lamarch
10.Sylvia Lowry
11.Tyler Pelton
12.Matthew Peterson
13.Martha Radant
14.Hugo Rogue
15.Austin Schauf
16.Brooke Sperberg
17.Breanne Swanson
18.Chengleng Thao
19.Shensi Wang


Submit this completed 
form to 
[log in to unmask] for 
consideration by the 
office of the associate 
vice chancellor for 
academic affairs.

8.2.11 University 
Sponsored Off-campus 
Activities and Field 
Trips: Students will 
not be penalized for 
missing class in order 
to participate in 
University sanctioned 
events. If class 
attendance is a 
requirement, missing a 
class in order to 
participate in a 
University-sanctioned 
event will not be 
counted as an absence. 
Such absences do not 
relieve the students of 
any of their class 
responsibilities (e.g., 
homework, exams, 
lecture notes, etc.). 
Students are 
responsible for 
completing course 
requirements that are 
due on the dates of 
University-sanctioned 
events per prior 
agreement with the 
instructor. A 
University-sanctioned 
event is defined to be 
any extracurricular 
event (e.g., 
educational field trips 
or conferences, 
theatrical 
performances, 
intercollegiate 
athletic contests, 
musical performance or 
tours, etc.) as 
approved by the Provost 
and Vice Chancellor for 
Academic Affairs.
http://www.uwrf.edu/Fac
ultySenate/Handbook/Cha
pter8/